Documents using one format can be filed in a more organized manner. With PDF, you can readily share or transmit any of your documents in its original form. But while you use PDF in all documents generated internally, you may be receiving important papers from outside sources that are not in PDF form. In this case, you need a PDF converter to achieve your goal of a uniform and organized filing system and to ensure the ready transmittal of these documents in their original form when you need to.
A PDF converter tool allows you to convert documents written in other formats to PDF form. It can also do the other way around, converting PDF form to other formats. PDF converter tools nowadays can do sophisticated tasks like letting you sign documents at great speed. Here are some of the advantages of having a PDF converter tool.
Enhanced Data Storage Security
Almost everything that is written in other forms can be converted into PDF. This shows that even our financial records, which are usually prepared in Excel, can be converted to a PDF file. It is important that our financial records have PDF forms because they will be more secure. You can employ passwords which are encrypted.
Can Convert Scanned Documents
It will be effort and time-consuming to encode received documents and convert them into PDF files. What about if these documents contain several pages? You also should have any mistake, especially if the papers are financial records. With a PDF converter, you can scan and readily convert to PDF files in a short while.
Some documents may need to be updated periodically. In some cases, you need to make a new updated version. Periodic financial records may have little alterations on the entries from the last quarter or month, whatever your organization uses. You can convert the financial documents into Excel, make the necessary adjustments, and you have a new financial report for the month or quarter.
Signing a PDF File Is Possible
When sending files either through airmail or digital, sighing the documents is a precautionary measure against scams. You will never be accused of sending files other than the ones you signed. With PDF, you can use e-signatures or your thumb.
Aside from more organized files, more secure records, and more efficient operations, using a PDF converter tool has many other advantages to your organization that you will discover once you start using it.